A company's grey fleet identifies the collection of employees'personal vehicles been employed for the company's business journeys. Fleet management involves piecing together steps, procedures and policies to control and regulate the usage of employees'vehicles for work related travels.
A lot of the Firms that set up this kind of fleet are those whose employees do not require to take a lot of business related trips. Grey fleet is viewed by most as a cost saving alternative to purchasing or renting cars just for the company's business related trips especially when the mileage travelled by employees for business each month or year is quite low. For several of those companies, here is the way to go but for some it isn't. There are several factors that should be considered before deciding to go for the grey fleet option instead of shopping for or leasing a few cars for business related trips. If the grey fleet is properly set up and managed it really can cost the organization a lot less than other options.gps tracking system
Most folks are of the opinion that managing a grey fleet only costs a company the mileage expense claims made by drivers for every journey they make and that employers are not accountable for the employees when they're utilizing their private cars for business. They're huge misconceptions as the organization typically is not merely accountable for the employees when they're utilizing their personal cars but typically have to position these employees'cars on the company's insurance and manage them like the organization owns them.
A grey fleet manager or management software may be necessary with respect to the size of the fleet. If it's a small-sized fleet, a fleet manager who'll result in managing everything linked to the fleet might be sufficient as typically good utilization of Microsoft excel will do for managing all grey fleet related data. Where in fact the fleet is really a large one, a fleet management software will undoubtedly be required to control each of data linked to employees'vehicles. There are several major factors that needs to be consider when deciding whether your company should set up this kind of fleet.
First thing you'll need to think about is how your company intends to control the grey fleet, Policies must be put in place to make sure both driver and the company's safety and compliance to road rules. This can be done by ensuring license checks, vision checks, driver risk assessment, online driver training, vehicle safety inspections, MOT checks and insurance checks are regularly carried from all drivers and their vehicles.
Carry out research about what alternatives your company has asides establishing a grey fleet by comparing the price, risks and benefits of establishing a grey fleet instead of shopping for, hiring or leasing vehicles solely for company use. Also there's a have to check if employees'vehicles are suited to the sort of journey that they will be properly used for.
Learn if you have an alternative way for the employee to close that deal or have that very important meeting without going on a company trip. Discouraging needless business trips can help your company save some money. Lots of organizations now use video conferencing applications to possess meetings making use of their business partners in place of travelling. gofleet com management tracking
The company will have to consider Health and safety risks to its employees who're also the grey fleet drivers. Duty of care compliance rules which all fleet drivers will have to adhere to must certanly be set up. Also the organization will have to be checking and managing the CO2 emission of the vehicles inside their grey fleet.
In conclusion, grey fleet has its benefits if policies and rules are in place for it to be properly managed. If your company is considering one, weigh your alternatives and if it appears to be the best one then go for it.